{"id":55,"date":"2016-07-24T12:54:49","date_gmt":"2016-07-24T12:54:49","guid":{"rendered":"http:\/\/tgfrconsulting.com\/blog\/?p=55"},"modified":"2024-01-20T22:37:04","modified_gmt":"2024-01-20T22:37:04","slug":"collecting-voc","status":"publish","type":"post","link":"https:\/\/www.tgfrconsulting.com\/blog\/archived\/concept-creation\/collecting-voc\/","title":{"rendered":"Creating the Requirements &#8211; Collecting the Voice of the Customer"},"content":{"rendered":"<div class=\"entry\">\n<h3><a name=\"_Toc442624727\"><\/a>Building VOC (Voice of the Customer)<\/h3>\n<p>VOC (voice of the customer) is an expression of the effect that a customer would like to have on his life\/environment for him to best perform his desired tasks.&nbsp;&nbsp; The process of developing VOC includes<\/p>\n<ul>\n<li>Gathering, understanding, targeting, and verifying the needs of non-business \u2018actors\u2019 directly affiliated with the entities that purchase the product.<\/li>\n<li>Understanding and targeting of the needs of paying customers (customer defined quality), both obvious and latent, and will drive product\u2019s competitive advantage in the market.<\/li>\n<\/ul>\n<p>Simply put, the customer includes the users of the product and those that pay for the product.&nbsp; Each group has needs and these needs must be identified and characterized.&nbsp; VOC should be the structured framework that expresses these needs.<\/p>\n<p>The development starts with customer engagements and interviews to collect information and statements that will become VOC.&nbsp; Most customers, when interviewed, state their needs in terms of solutions to the last problem encountered.&nbsp; As part of the user needs collection, conscious steps must be taken to identify statements that represent solutions.&nbsp;&nbsp; The VOC collection step transforms these customer solution statements to true user needs.<\/p>\n<p>The transformation of a solution statement, as opposed to a statement of need, represents a critical step in the VOC collection process.&nbsp; Solution statements often involve the word \u201cshould\u201d or \u201cmust\u201d, indicating that the statement is describing the behavior of the system.&nbsp; The recognition of a solution statement from the customer should prompt the developer\/interviewer to probe further with the customer to identify the true need.<\/p>\n<p>The \u201cfive-why\u201d tool facilitates driving to the true need. This iterative, question-asking technique explores the cause-and-effect relationships underlying a particular problem.&nbsp; While this technique was originally developed to determine the root cause of a problem, the basic principle of repeatedly driving answers to a supporting \u201cwhy\u201d question works effectively to determine a true user need statement. Each question forms the basis of the next question.&nbsp; The following table demonstrates the application of the &#8220;five-why&#8221; tool.<\/p>\n<h4><strong>A &#8220;Five-Why&#8221; Example<\/strong><\/h4>\n<table width=\"831\">\n<thead>\n<tr>\n<td width=\"416\"><strong>User Statement<\/strong><\/td>\n<td width=\"416\"><strong>Question<\/strong><\/td>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td width=\"416\">I want the system to deliver a weight based dose<\/td>\n<td width=\"416\">Why do you want a weight based dose?<\/td>\n<\/tr>\n<tr>\n<td width=\"416\">The dosing comes from the pharmacy as a weight based dose<\/td>\n<td width=\"416\">Why does it come from the pharmacy as a weight based dose?<\/td>\n<\/tr>\n<tr>\n<td width=\"416\">Because the Doctor Prescribes the dose as weight based<\/td>\n<td width=\"416\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>In this example, the series of questions, successive \u201cwhys\u201d have provided the true user need as the following statement:<\/p>\n<p><em>I need the patient to receive the exact prescription as ordered by the doctor.<\/em><\/p>\n<p>Following the collection process, the needs statements need to be evaluated and structured as effective user need statements.&nbsp; The following are good rules for an effective user need statement<\/p>\n<ul>\n<li><strong>The statement must reflect the customer\u2019s definition of value<\/strong> \u2013 value must be defined and measured from the customer\u2019s perspective<\/li>\n<li><strong>The statement must have universal acceptance<\/strong> \u2013 it should be relevant to all customers<\/li>\n<li><strong>The statement must be relevant now and in the future<\/strong><\/li>\n<li><strong>The statement must prompt a course of<\/strong> <strong>action<\/strong> \u2013 statements such as \u201cit must be more reliable\u201d or \u201ceasy to use\u201d will not define a course of action.<\/li>\n<li><strong>The statement must not be open to interpretation<\/strong><\/li>\n<li><strong>The statement itself shall not confound the way it or other statements are prioritized<\/strong> \u2013 be careful that the statements do not overlap.<\/li>\n<\/ul>\n<p>In order to ensure that the collected statements do conflict or overlap, the collected statements should be reduced to a succinct set of 10-15 user needs.&nbsp; More than 10-15 user need statements will impact subsequent steps that rely on the user needs, diluting the process of identifying the critical parameters for a successful design.&nbsp; After the interview process, the user need statements should go through a consolidation pass to reach a final list a 10-15 distinct statements.<\/p>\n<p>An affinity exercise effectively consolidates user need statements.&nbsp; In an affinity exercise, similar statements are grouped on a whiteboard or wall.&nbsp; These grouping are then consolidated into a single, summary user need statement.&nbsp; These summary user need statements become the VOC.<\/p>\n<p>Following the development of the user needs statement, a scoring process engages customers and users to score current product performance as well as establish a score for best-in-class performance against the user need statements.&nbsp; Scoring should use a Likert scale.&nbsp; The scale should be a 1-10 range, with 10 as the maximum. &nbsp;Following scoring, compile the scaled results into a radar chart mapping needs to performance, as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-large wp-image-56\" src=\"http:\/\/tgfrconsulting.com\/blog\/wp-content\/uploads\/2016\/07\/VOC-Radar-Chart-1024x607.png\" alt=\"VOC Radar Chart\" width=\"640\" height=\"379\" srcset=\"https:\/\/www.tgfrconsulting.com\/blog\/wp-content\/uploads\/2016\/07\/VOC-Radar-Chart-1024x607.png 1024w, https:\/\/www.tgfrconsulting.com\/blog\/wp-content\/uploads\/2016\/07\/VOC-Radar-Chart-300x178.png 300w, https:\/\/www.tgfrconsulting.com\/blog\/wp-content\/uploads\/2016\/07\/VOC-Radar-Chart-768x456.png 768w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>In many situations, competition (or lack of competition) may impact collecting best-in-class scores.&nbsp; When a single best-in-class product is difficult to identify, a different best-in-class scoring technique maybe applied.&nbsp; In this situation, the user should be asked to provide the top score for a particular user need by considering any piece of equipment in the use area.&nbsp; With this technique, it is very likely that the best-in-class score for each user need will be associated with a different device.&nbsp; This technique will allow devices without competition to find an applicable best-in-class score.<\/p>\n<p>VOC represents the 10-15 user need statements that drive all subsequent development.&nbsp; In summary, VOC provides the following<\/p>\n<ul>\n<li><strong>An understanding of what matters to the customer<\/strong> \u2013 Clear, concise statements of needs<\/li>\n<li><strong>What represents &#8220;best in class&#8221; <\/strong>&#8211; measured against the real user needs<\/li>\n<li><strong>Where your current product stands <\/strong>&#8211; again, measured against the real user needs<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Building VOC (Voice of the Customer) VOC (voice of the customer) is an expression of the effect that a customer would like to have on his life\/environment for him to best perform his desired tasks.&nbsp;&nbsp; The process of developing VOC includes Gathering, understanding, targeting, and verifying the needs of non-business \u2018actors\u2019 directly affiliated with the &#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[61,3],"tags":[33,35],"class_list":{"0":"post-55","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-archived","7":"category-concept-creation","8":"tag-user-needs","9":"tag-voc","10":"anons"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Creating the Requirements - Collecting the Voice of the Customer - TGFR Consulting LLC<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.tgfrconsulting.com\/blog\/archived\/concept-creation\/collecting-voc\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating the Requirements - Collecting the Voice of the Customer - TGFR Consulting LLC\" \/>\n<meta property=\"og:description\" content=\"Building VOC (Voice of the Customer) VOC (voice of the customer) is an expression of the effect that a customer would like to have on his life\/environment for him to best perform his desired tasks.&nbsp;&nbsp; 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